Free Resource
Landlord Tax Deduction Tracker
Track every deductible expense year-round. Organized by IRS Schedule E categories with common deductions, examples, and space to record your amounts.
Disclaimer: This tracker is for informational purposes only and does not constitute tax advice. Consult a qualified tax professional for advice specific to your situation. Tax laws change annually — verify current rules with the IRS or your CPA.
Property Information
Property Address
Tax Year
Date Placed in Service
Building Value (for depreciation)
Mortgage & Financing
Schedule E, Line 12-13| Deduction | Description | Amount |
|---|---|---|
| Mortgage Interest | Interest paid on loans used to acquire or improve rental property e.g. Monthly mortgage interest portion from Form 1098 | $ |
| Points & Loan Origination Fees | Points paid to obtain a mortgage (amortized over loan term for refinances) e.g. $3,000 in points on a 30-year loan = $100/year | $ |
| Loan Interest (Other) | Interest on other loans used for rental property purposes e.g. HELOC used for rental property renovations | $ |
| Category Total: | $ | |
Property Expenses
Schedule E, Lines 5-19| Deduction | Description | Amount |
|---|---|---|
| Property Taxes | State and local property taxes on rental property e.g. Annual property tax bill from county assessor | $ |
| Insurance Premiums | Landlord insurance, liability, flood, umbrella policies e.g. Annual landlord policy: $1,200-$2,400/year per property | $ |
| HOA / Condo Fees | Monthly association fees for rental units in managed communities e.g. Monthly HOA fee of $350 = $4,200/year | $ |
| Utilities | Utilities paid by landlord (water, electric, gas, trash, internet) e.g. Water bill paid by landlord: $80/month per unit | $ |
| Category Total: | $ | |
Repairs & Maintenance
Schedule E, Line 14| Deduction | Description | Amount |
|---|---|---|
| Routine Repairs | Fixing broken items to restore property to working condition e.g. Fixing a leaky faucet ($150), replacing a broken window ($300) | $ |
| Maintenance Services | Ongoing maintenance: lawn care, snow removal, pest control, cleaning e.g. Monthly lawn service: $120/month = $1,440/year | $ |
| Appliance Repairs | Repairing (not replacing) appliances: HVAC service, dishwasher fix e.g. HVAC tune-up: $150/visit, dishwasher repair: $200 | $ |
| Painting & Flooring | Repainting between tenants, minor flooring repairs e.g. Interior repaint: $1,500-$3,000 per unit | $ |
| Category Total: | $ | |
Depreciation
Schedule E, Line 18 / Form 4562| Deduction | Description | Amount |
|---|---|---|
| Building Depreciation | Residential rental property depreciated over 27.5 years (straight-line) e.g. $275,000 building value / 27.5 = $10,000/year deduction | $ |
| Appliance / Equipment | Major appliances and equipment depreciated over 5-7 years e.g. New $2,500 HVAC unit: $357-$500/year for 5-7 years | $ |
| Improvements (Section 179) | Qualifying improvements can be expensed immediately up to annual limit e.g. New roof ($15,000) may qualify under safe harbor rules | $ |
| Land Improvements | Fencing, parking lots, landscaping depreciated over 15 years e.g. New fence ($6,000) = $400/year for 15 years | $ |
| Category Total: | $ | |
Professional Services
Schedule E, Lines 10-11, 17| Deduction | Description | Amount |
|---|---|---|
| Property Management Fees | Fees paid to property management company (typically 8-12% of rent) e.g. $1,500/month rent x 10% = $150/month = $1,800/year | $ |
| Legal Fees | Attorney fees for lease review, evictions, entity formation e.g. Eviction attorney: $500-$2,000 per case | $ |
| Accounting / Tax Prep | CPA fees for rental property tax preparation and advice e.g. Annual tax prep with Schedule E: $300-$800 | $ |
| Tenant Screening | Background check and credit report fees (if paid by landlord) e.g. $30-$50 per applicant screened | $ |
| Category Total: | $ | |
Travel & Auto
Schedule E / Form 4562| Deduction | Description | Amount |
|---|---|---|
| Mileage (Standard Rate) | IRS standard mileage rate for rental property trips (check the current-year rate at irs.gov) e.g. 500 miles for showings, repairs, inspections at 76 cents/mile = $380 deduction | $ |
| Travel to Distant Properties | Airfare, hotel, and meals for managing out-of-area rental property e.g. Quarterly trips to out-of-state rental: flights + hotel | $ |
| Category Total: | $ | |
Other Deductions
Schedule E, Line 19| Deduction | Description | Amount |
|---|---|---|
| Advertising | Listing fees, signage, online advertising for vacancies e.g. Zillow listing: $10-$30/week, yard sign: $25 | $ |
| Software & Tools | Property management software subscriptions e.g. TenantFlow subscription: $19-$149/month | $ |
| Office Supplies | Printer ink, paper, envelopes, stamps for rental correspondence e.g. $100-$300/year in supplies | $ |
| Education | Landlord courses, books, membership dues for real estate associations e.g. Local landlord association membership: $100-$300/year | $ |
| Category Total: | $ | |
Total Deductions
Transfer this total to IRS Schedule E. Keep all receipts and documentation for at least 3 years (7 years if claiming depreciation).
Related Blog Posts
Deducting Repairs on Schedule E
Learn what qualifies as an ordinary repair for Schedule E deductions and how to track them efficiently.
Tax Deductions for Landlords: Legal & Accounting Fees
Maximize your tax savings by understanding which legal and accounting fees are deductible for landlords. Learn what qualifies, how to document them, and more.
Deduct Mortgage Interest on Rental Properties
Learn how to claim mortgage interest deductions for your rental property on IRS Schedule E Line 12. Step-by-step guide for landlords.
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